UCAS Application Guide: How to Fill in the Form Correctly | UCAS 申请系统材料填写指南

📚 UCAS Application Guide: How to Fill in the Form Correctly | UCAS 申请系统材料填写指南

Applying to UK universities through the UCAS system is a crucial step in a student’s academic journey. Completing the application form accurately and thoughtfully can significantly influence the outcome of your offers. This guide will walk you through each section, providing detailed advice on what to include, how to structure your entries, and the common pitfalls to avoid.

通过 UCAS 系统申请英国大学是学生学术旅程中的关键一步。准确、周详地填写申请表会极大地影响录取结果。本指南将带你逐步了解每个部分，就填写内容、结构安排以及常见错误提供详细建议。

1. Understanding the UCAS Hub and Application Sections | 了解 UCAS Hub 与申请模块

The UCAS Hub is the central platform where you create and manage your application. After registering with a personal email address, you will be guided through various sections: personal details, education, employment, course choices, personal statement, and reference. Each section must be completed in full before you can submit and pay. It is advisable to use a non-institutional email that you will retain access to for at least a year.

UCAS Hub 是创建和管理申请的中心平台。使用个人邮箱注册后，你将依次填写个人信息、教育背景、工作经历、课程选择、个人陈述和推荐信等模块。所有模块都必须完整填写，才能提交并付费。建议使用非学校邮箱，确保在至少一年内能持续访问。

Registration: Use your legal name exactly as it appears on your passport or identification documents. Avoid nicknames, as universities will use this name for official records. / 注册： 使用与护照或身份证明文件完全一致的法律姓名。避免使用昵称，因为大学将使用此姓名建立学籍记录。
Dashboard overview: The Hub displays your application progress. A status bar shows which sections are complete, and any missing information will be flagged. / 仪表盘概览： Hub 会显示申请进度。状态条标明已完成模块，任何遗漏信息都会被标记提示。
Buzzword: If your school or college is registered with UCAS, they may give you a buzzword to link your application. This enables your referee to attach the reference directly and allows staff to check your work before submission. / 关联口令： 如果你的学校已在 UCAS 注册，可能会提供一个关联口令，将你的申请与学校关联。这样推荐人可以直接附上推荐信，教师也能在提交前检查你的申请。

2. Personal Details: Getting the Basics Right | 个人信息：确保基础信息无误

The personal details section captures more than just your name and date of birth. It asks for residency status, fee code, and contact information, all of which determine eligibility for home fee status and how universities communicate with you. Mistakes here can delay processing or cause a mismatch with exam records, so double-check every entry.

个人信息模块不仅包括姓名和出生日期，还涉及居住身份、费用代码和联系方式，这些都关系到你是否符合本土学费资格以及大学如何与你沟通。此处出错可能导致申请延误或与考试记录不匹配，因此务必逐项核对。

You must declare if you have a disability, special educational need, or medical condition. This is not used to discriminate but to allow universities to put support in place. Providing a student support number if you have previously received Disabled Students’ Allowance can streamline the process. / 你必须声明是否有残疾、特殊教育需求或健康状况。这不是为了歧视，而是让大学能够提供支持。如果曾获得残疾学生津贴，提供学生支持编号可以简化流程。

The contact address should be one where you can receive mail reliably at all times of the year. If you are living in school accommodation, consider using your home address to avoid seasonal gaps. Additionally, ensure your email address is professional; humorous or obscure addresses may not create a good impression if used for interview invitations. / 联系地址必须全年都能可靠收信。如果住在学校宿舍，建议使用家庭地址，避免假期空档。同时，确保邮箱地址专业得体；幽默或怪异的邮箱在发送面试邀请时可能给人留下不好印象。

3. Education Section: Listing Qualifications Accurately | 教育背景：准确填写学历资格

In the education section, you must list all schools, colleges, and universities you have attended from age 13 onwards, along with all qualifications for which you have certified results or are currently studying. This includes GCSEs, A-levels, Scottish Highers, IB, or any other qualifications. You should enter each qualification by finding the exact awarding body and subject from the UCAS list; manual entry is allowed only if the exact option is not available.

在教育背景模块中，你需要列出从 13 岁起就读的所有学校、学院和大学，以及所有已获认证成绩或正在修读的资格证书。这包括 GCSE、A-level、苏格兰 Highers、IB 或其他任何资格。填写时需从 UCAS 列表中找到准确的颁证机构和科目；只有在列表中没有完全匹配选项时才允许手动输入。

For pending qualifications, indicate the status as ‘pending’ and enter the expected grade if your school provides one. Do not fabricate predicted grades; universities can verify via your referee. If you have retaken modules, declare the highest grade achieved. For international applicants, enter translated qualification names and include English language tests like IELTS or TOEFL, ensuring the Test Report Form number is accurate if already achieved. / 对于尚未出成绩的资格，状态标为 ‘pending’，如果学校提供了预估分则填入。不要伪造预估成绩；大学可通过推荐人核实。如果有重考模块，应填写取得的最高等级。国际申请人需填写翻译后的资格名称，并输入雅思或托福等英语语言测试成绩，如已取得成绩则确保成绩单编号准确无误。

Key tip: Use ‘Add qualification’ for each subject separately, and never combine multiple subjects into one entry.

关键提示：每门科目分别使用 ‘Add qualification’ 添加，切勿将多门科目合并为一项。

4. Employment History: Including Relevant Experience | 工作经历：填写相关经验

This section allows you to record paid employment, voluntary work, or work shadowing. While you can include up to five entries, prioritise experiences that demonstrate skills relevant to your chosen course or that show responsibility, teamwork, and time management. This is not a CV, so avoid listing every minor role briefly.

此模块可填写有偿工作、志愿服务或工作见习。最多可添加五项，但应优先选取能够展示与所选课程相关技能或体现责任心、团队合作和时间管理能力的经历。这不是简历，因此不要简短罗列所有细碎角色。

For each entry, provide the employer name, dates from and to, and a brief description of your role and achievements. Use active language: ‘Developed customer service skills by handling queries at a retail store’ rather than ‘Worked at a shop’. If you have no formal work experience, you can include school responsibilities like being a prefect or organising a charity event. The space is limited, so make every word count. / 每项填写雇主名称、起止日期以及简要描述你的职责和成就。使用主动语态：’通过在零售店处理顾客咨询培养了客户服务技能’，而非 ‘在商店工作’。如果没有正式工作经历，可填写校内职责，如担任级长或组织慈善活动。篇幅有限，务必字斟句酌。

5. Course Choices: Selecting Up to Five Options | 课程选择：最多五个志愿

You can apply for up to five courses, and the strategy behind your choices can greatly affect your chances of receiving offers. You should balance aspirational, realistic, and safety options. All choices remain hidden from universities until you reply to offers, so there is no preferential ranking seen by institutions, but you will need to justify your selections in your personal statement. Applying for similar courses across different universities allows you to write a focused personal statement that appeals to all.

你最多可以申请五个课程，志愿策略会极大地影响获取录取的几率。应将冲刺、合适和保底志愿合理搭配。所有志愿在回复录取前对大学隐身，因此院校不会看到你的偏好排序，但你需要在个人陈述中解释自己的选择。在不同大学申请相近课程，可以撰写一份吸引所有院校的集中型个人陈述。

If you are considering Medicine, Dentistry, Veterinary Science, or applications to Oxford or Cambridge, the rules differ. For these competitive courses, you can only apply to a maximum of four of the same type, with the fifth being a different subject. Oxbridge applicants must choose either Oxford or Cambridge, not both, and the application deadline is 15 October. Check course entry requirements carefully; some courses require admission tests like UCAT or LNAT, which must be booked separately. / 如果你考虑申请医学、牙科、兽医学或牛津、剑桥，规则有所不同。对于这些竞争性课程，同类型最多只能填报四个，第五个志愿必须是其他学科。牛剑申请者只能选择牛津或剑桥之一，且截止日期为 10 月 15 日。请仔细核查课程入学要求；部分课程需要参加 UCAT 或 LNAT 等入学考试，这些需另行报名。

6. Personal Statement: Crafting Your Story | 个人陈述：打造你的故事

The personal statement is often the most challenging yet most rewarding section. Limited to 4,000 characters (including spaces) and 47 lines, it must explain why you want to study the subject, how your academic and personal experiences have prepared you, and what skills you will bring. Do not simply list achievements; instead, reflect on what you learned and how it motivates you. Admissions tutors look for genuine passion, critical thinking, and a clear voice.

个人陈述往往是挑战最大但也最能出彩的部分。它限 4,000 个字符（含空格）、47 行，必须解释你为何想学这个专业、学术和个人经历如何为你做好了准备，以及你能带来哪些技能。不要简单罗列成就，而要反思你学到了什么以及它是如何激励你的。招生导师看重真实的热情、批判性思维和清晰的表达。

Begin with an engaging opening that captures your interest in the subject. Connect your current studies to future ambitions. Use specific examples: mention a book, project, or competition that inspired you. Explain any relevant work experience or volunteering, and link it back to course themes. Avoid clichés like ‘I have been passionate about science since a young age’ without evidence. Instead, write something like: ‘Analysing data from a biology field trip taught me the importance of accurate sample collection, sparking my interest in research methodology.’ / 开头要引人入胜，展现对学科的兴趣。将当前学业与未来志向联系起来。用具体事例：提及启发你的一本书、一个项目或一次竞赛。解释相关的工作或志愿经历，并将其与课程主题挂钩。避免诸如 ‘我从小就热爱科学’ 这样无据可依的陈词滥调。不妨这样写：’通过分析一次生物实地考察的数据，我认识到精确样本收集的重要性，由此激发了对研究方法的兴趣。’

Leave time for several drafts and ask teachers or advisors to proofread. UCAS uses plagiarism detection software, so ensure all work is your own. The final version should sound like you, not a thesaurus. Read it aloud to check for flow and honesty. / 留出时间进行多轮草稿修改，并请老师或顾问校对。UCAS 使用抄袭检测软件，因此务必确保文字原创。最终稿听起来应该是你自己的声音，而非辞藻堆砌。大声朗读以检查流畅度和真实感。

7. Reference: Securing a Strong Recommendation | 推荐信：获取强力推荐

The reference provides a teacher, tutor, or head of year with the opportunity to comment on your academic ability, predicted grades, and suitability for higher education. This is the only part of the application you do not write yourself, but you can influence its quality by choosing the right referee and supplying them with useful information. A strong reference can tip the balance in borderline cases.

推荐信让老师、导师或年级主任有机会评价你的学术能力、预估成绩和是否适合高等教育。这是申请中唯一不由你自己撰写的部分，但你可以通过选择合适的推荐人并向其提供有用信息来影响信函质量。一封有力的推荐信可以在边缘录取中起到决定性作用。

Approach your chosen referee early, ideally before the summer break. Provide a summary of your achievements, course aspirations, and any relevant experiences that they might not be aware of. Remind them of specific pieces of work or contributions to class that they could mention. Once you add their details in the UCAS section, the system sends them an email with instructions on how to upload the reference. Make sure they agree to provide it before you submit the application, as an incomplete reference will hold up processing. / 尽早与你选定的推荐人接洽，最好在暑假之前。提供一份成就总结、课程志向以及他们可能不了解的相关经历。提醒他们可以提及的具体作品或课堂贡献。当你在 UCAS 模块中添加其信息后，系统会发送邮件指导他们如何上传推荐信。确保在提交申请前他们同意提供推荐信，否则不完整的推荐信会延误审核。

8. Fee Payment and Financial Support | 费用支付与资助

The application fee for 2024 entry is £27.50 for up to five choices, payable by credit or debit card at the point of submission. If you are applying through a school with a buzzword, the school may pay on your behalf after internal checks. Some applicants from low-income backgrounds may be eligible for a fee waiver through their school or college; check with your adviser if this applies.

2024 学年入学申请费为 27.50 英镑，可在提交时用信用卡或借记卡支付。如果你通过关联口令在学校系统申请，学校可能在内部检查后代为支付。部分来自低收入家庭的申请人可通过学校获得申请费减免；请向顾问咨询是否符合条件。

Beyond the application fee, think about funding your studies. UK students can apply for tuition fee and maintenance loans via Student Finance England (or the equivalent in Wales, Scotland, and Northern Ireland). Many universities also offer scholarships and bursaries that you can apply for separately. Note that some scholarship deadlines coincide with or precede the UCAS deadline, so research early. International students should check specific funding pages of each university and also explore external sources like Chevening or Commonwealth scholarships. / 除了申请费，还应考虑学习费用。英国本土学生可通过 Student Finance England（或威尔士、苏格兰、北爱尔兰的对应机构）申请学费和生活费贷款。许多大学还提供可单独申请的奖学金和助学金。注意部分奖学金截止日期与 UCAS 同期或更早，因此要提前研究。国际学生应查阅每所大学的专项资助页面，并探索志奋领奖学金或英联邦奖学金等外部来源。

9. Submitting and Tracking Your Application | 提交与追踪申请

Before hitting ‘submit’, use the ‘view all details’ button to preview the entire application exactly as universities will see it. Check for typos, missing grade entries, and formatting errors. Once you are satisfied, you must complete the declaration confirming that all information is true and that you understand the conditions of accepting offers. The system will then prompt for payment, and after successful processing, your application is sent to the chosen universities.

点击 ‘提交’ 前，使用 ‘查看所有详情’ 按钮预览大学将看到的整份申请。检查拼写错误、遗漏成绩和格式问题。确认无误后，必须完成声明，确认所有信息真实，并理解接受录取的条件。系统随即提示付款，处理成功后，申请便会发送至所选大学。

After submission, you can track your application via UCAS Track. This portal shows any communication from universities, including acknowledgement letters, requests for additional information or interviews, and the final decisions. You may receive conditional offers (requiring specific exam grades), unconditional offers, or rejections. Responding to offers involves picking a firm (first) choice and an insurance (second) choice, which must be done by the deadline stated in your Track account. If you receive no offers or decline all, you can use UCAS Extra (from February) or Clearing (from July) to find alternative courses. / 提交后，可通过 UCAS Track 追踪申请。此门户显示大学的所有通知，包括确认函、额外信息或面试要求以及最终决定。你可能会收到有条件录取（要求特定考试成绩）、无条件录取或拒信。回复录取时需选择首选（firm）和保底（insurance）志愿，必须在 Track 账户中标明的截止日期前完成。若未收到任何录取或全部拒绝，可从 2 月起使用 UCAS Extra 或从 7 月起通过 Clearing 寻找其他课程。

10. Common Mistakes and How to Avoid Them | 常见错误及避免方法

Many applications are delayed or weakened by avoidable errors. One frequent mistake is mismatched name formats. If your passport says ‘James Andrew Smith’, do not enter ‘Jim Smith’ on UCAS. Similarly, exam board certificates must match exactly; if a certificate shows a middle name but you omitted it, verification can fail. Always use your legal name throughout.

许多申请因可避免的错误而延迟或削弱。一个常见错误是姓名格式不一致。如果护照上是 ‘James Andrew Smith’，不要在 UCAS 上填写 ‘Jim Smith’。同样，考试局证书必须完全一致；若证书显示中间名而你省略了，验证可能失败。始终使用法律姓名。

Another pitfall is incomplete education history. Applicants sometimes leave out a year of study because they transferred schools, or they forget to list a qualification they deem unimportant. UCAS requires a complete chronological record, and gaps may raise questions. Double-check all dates and declare any qualifications you sat exams for, even if you didn’t achieve the grade you wanted. You must also enter any university study, even if you withdrew; failure to disclose this can be considered a fraudulent application. / 另一隐患是教育经历不完整。申请人有时因转学而漏掉一年学习，或忘记填写自认为不重要的资格。UCAS 要求完整的时间顺序记录，空白可能引起疑问。仔细核对所有日期，并申报所有参加考试的资格，即使成绩不理想。你还必须填写任何大学学习经历，即便已退学；隐瞒不报可能被视为欺诈性申请。

Finally, rushing the personal statement leads to generic content. Avoid templates and focus on your unique journey. Proofread meticulously, as spelling and grammar errors suggest a lack of care. Ask yourself: after reading this statement, do I come across as a person the tutor would want to teach? If not, revise. / 最后，仓促完成个人陈述会导致内容空洞。避免模板，专注于你的独特经历。仔细校对，拼写和语法错误会给人不够用心的印象。扪心自问：阅读这份陈述后，我是否显得像一个导师愿意教的学生？如果不是，请修改。

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UCAS Application Guide: How to Fill in the Form Correctly | UCAS 申请系统材料填写指南